How to hire meeting, convention, and event planners

Job description template

Copy it, fill in the brackets, and remove anything that does not fit your job. Keep only must-haves you would really turn someone away for.

[Job title] at [Company name]
[City, State] · [Full-time / Part-time] · [Pay range]

About the role
[Two or three sentences about your team, the work and why it matters.]

What you will do
• Arrange the availability of audio-visual equipment, transportation, displays, and other event needs.
• Confer with staff at a chosen event site to coordinate details.
• Consult with customers to determine objectives and requirements for events, such as meetings, conferences, and conventions.
• Coordinate services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing and event security.
• Inspect event facilities to ensure that they conform to customer requirements.
• Maintain records of event aspects, including financial details.
• Monitor event activities to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise.
• Review event bills for accuracy and approve payment.

What you bring
• [Required license, certification or years of experience, if any]
• [Education, only if you truly need it. Typical to start in this job: Bachelor's degree]
• Strong active listening, reading comprehension, speaking, critical thinking, monitoring and writing skills
• Working knowledge of customer and personal service, English Language, communications and media and administrative
• [Anything else you would really turn someone away for]

Pay and benefits
[Pay range]. For reference, the U.S. median for this job is $29.41 an hour ($61,160 a year).
[Benefits, schedule and anything else candidates should know.]

How to apply
[Apply on JAI Bot. Every applicant hears back.]

Copy the template Check your finished job post

Interview questions for meeting, convention, and event planners

Ask every candidate the same questions, in the same order, and write down what they say. Questions about past work show what someone has actually done.

1. Tell me about a time you had to arrange the availability of audio-visual equipment, transportation, displays, and other event needs. What did you do, and how did it turn out?
2. Tell me about a time you had to confer with staff at a chosen event site to coordinate details. What did you do, and how did it turn out?
3. Tell me about a time you had to consult with customers to determine objectives and requirements for events, such as meetings, conferences, and conventions. What did you do, and how did it turn out?
4. Tell me about a time you had to coordinate services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing and event security. What did you do, and how did it turn out?
5. Tell me about a time you had to understand a request or problem that was explained poorly. How did you make sure you got it right?
6. Tell me about written instructions, a policy or a manual you had to follow closely. How did you make sure you followed it correctly?
7. Explain something technical from your last job as you would to a new coworker.
8. Why this job, and why now? What would make you stay here for the long term?

Good answers name a real situation, what the person did themselves and what happened. Avoid questions about age, family plans, religion, health, national origin or anything else unrelated to the job.

What meeting, convention, and event planners do

• Arrange the availability of audio-visual equipment, transportation, displays, and other event needs.
• Confer with staff at a chosen event site to coordinate details.
• Consult with customers to determine objectives and requirements for events, such as meetings, conferences, and conventions.
• Coordinate services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing and event security.
• Inspect event facilities to ensure that they conform to customer requirements.
• Maintain records of event aspects, including financial details.
• Monitor event activities to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise.
• Review event bills for accuracy and approve payment.

Skills that matter most

Active ListeningReading ComprehensionSpeakingCritical ThinkingMonitoringWritingCustomer and Personal ServiceEnglish LanguageCommunications and MediaAdministrative

Education, experience and outlook for meeting, convention, and event planners

• Typical education to start: Bachelor's degree (BLS)
• Job outlook: +5.8% over ten years, faster than average · about 16,800 openings a year (BLS)

What to pay meeting, convention, and event planners

Pay depends a lot on where the job is. Highest and lowest median yearly pay by state:

See meeting, convention, and event planners pay in every state

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Job duties and skills: O*NET 31.0 Database by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA), used under the CC BY 4.0 license; O*NET® is a trademark of USDOL/ETA. JAI Bot has modified this information; USDOL/ETA has not approved, endorsed, or tested these modifications. Pay: U.S. Bureau of Labor Statistics OEWS, May 2025. Interview questions and the job description template: JAI Bot, based on the duties and skills above.